Sunday, March 17, 2019

Office 365 StaffHub retirement-

Effective October 1, 2019, Microsoft StaffHub will be retired. We're building StaffHub capabilities, including schedule and task management, into Microsoft Teams. To learn more, read Microsoft StaffHub to be retired.
Microsoft has announced that Office 365 StafHub will be replaced by Shift. Find more details here https://docs.microsoft.com/en-us/microsoftteams/teams-for-firstline-workers/microsoft-staffhub-to-be-retired

Allow corporate announcements to StaffHub members 

StaffHub has a feature to make this announcement to all StaffHub users. Find the details below

Send corporate announcements to all StaffHub members


But it is bit challenge to inform only StaffHub Team managers. The PowerShell module does not any commends to get list of Team Managers.

Find the script which will give all StaffHub Team managers from current tenant.

Function ConnectToStaffHub
{
    #install StaffHub module
    #InstallInstall-Module -Name MicrosoftStaffHub  

    #Capture global administrator credentials
    $cred=Get-Credential

    try{

        #connect to StaffHub
        Connect-StaffHub -Credentials $cred
        MsgLog -Msg "Connected to StaffHub successfully" -Cat "1"
    }
    Catch{
    
        MsgLog -Msg "StaffHub connection failed"  -Cat "3"
        MsgLog -Msg $_.Exception.Message -Cat "3"
    }
}

function MsgLog($Msg,$Cat)
{
    # set the new color based on category
    if($Cat -eq "1"){
        $foreColor="Green"
        $Msg= "Success : " + $Msg
    }

    if($Cat -eq "2")
    {
        $foreColor="Yellow"
         $Msg= "Warning : " + $Msg
    }
    if($Cat -eq "3"){
        $foreColor="Red"
         $Msg= "Error : " + $Msg
    }
   
    # output
    Write-Host $msg -ForegroundColor $foreColor

}

Function GetStaffHubManagers($csvPath)
{
try{
    #Get all staffhub teams for tenant
    $teamsColl=Get-StaffHubTeamsForTenant   
    $hubColl = New-Object System.Collections.ArrayList

    for($a=0; $a -lt $teamsColl.Id.Count; $a++){
        
        $members=Get-StaffHubMember -TeamId $teamsColl.Id[$a] `
        | where IsManager -EQ "True" `
        | select Email, State, DisplayName
        
        $temp = New-Object System.Object
        $temp | Add-Member -MemberType NoteProperty -Name "TeamName" -Value $teamsColl.Name[$a]
        $emails=""
        $DispNames=""

        foreach($mem in $members){
            $emails =$emails+$mem.Email+";"
            $DispNames =$DispNames+$mem.DisplayName+";"
        }        
        
        $temp | Add-Member -MemberType NoteProperty -Name "Email" -Value $emails
        $temp | Add-Member -MemberType NoteProperty -Name "DisplayName" -Value $DispNames

        $hubColl.Add($temp) | Out-Null
    }
    $hubColl | Export-Csv -Path $csvPath

    MsgLog -Msg "StaffHub information exported" -Cat "1"

    }
    catch{
        MsgLog -Msg "Error : Extract failed" -Cat "3"
        MsgLog -Msg $_.Exception.Message -Cat "3"
    }


ConnectToStaffHub
GetStaffHubManagers -csvPath "C:\KMSlab\StaffHub\Export-Csv new.csv" 

Get it from GitHub https://github.com/kmsrajan/O365/tree/master/StaffHub

Sunday, March 3, 2019

Enable IRM in OneDrive For Business

Information Rights Management (IRM) can be used for restricting permission to content in documents, workbooks, and presentations with Office. IRM lets people set access permissions to help prevent sensitive information from being printed, forwarded, or copied by unauthorized people.

Read more about  Information Rights Management in Office 365

IRM can be used in SharePoint Online and OneDrive For Business contents. SharePoint Administrator or Global Administrator has to enable IRM at tenant level, so that Office 365 tenant users can use this service on their contents.

How to Enable IRM in OneDrive For Business?

Make sure IRM enabled at tenant level. If not enabled then follow this article


  • Login to Office 365 Portal
  • Open OneDrive For Business
  • Change the modern mode to classical mode
  • Click on Settings
  • Search "Site Contents"
  • Click on Site Contents
  • Hover over mouse on Document and click on ellipses icon (⋮) and click on Settings
  • Click on "Information Rights Management" link under "Permission management" Section
  • Enable & configure IRM feature for OneDrive For Business
  • Click on OK button to save the settings



Enjoy protecting your information in Office 365.