PowerApps Illustration

All,

I have created some illustration around PowerApps in Office 365. Initially it was creating many confusion about below questions.

What is environment?
What is CDS?
What is CDM?
Why all these needed?

Thought about some pictorial representation around it understand in a better way. Find the details below and share your views and comments to make it more accurate.

1. Overview of PowerApps in Office 365

2. Tenant admin can control or administrate and app or environment or resources or DLP etc

 3.  Whenever a new user signs up for PowerApps, they are automatically added to the Maker role of the default environment. The default environment is created in the closest region to the default region of the Azure AD tenant

 4. If user assigned with contribute, maker and environment admin access

Office 365 StaffHub retirement-

Effective October 1, 2019, Microsoft StaffHub will be retired. We're building StaffHub capabilities, including schedule and task management, into Microsoft Teams. To learn more, read Microsoft StaffHub to be retired.
Microsoft has announced that Office 365 StafHub will be replaced by Shift. Find more details here https://docs.microsoft.com/en-us/microsoftteams/teams-for-firstline-workers/microsoft-staffhub-to-be-retired

Allow corporate announcements to StaffHub members 

StaffHub has a feature to make this announcement to all StaffHub users. Find the details below

Send corporate announcements to all StaffHub members


But it is bit challenge to inform only StaffHub Team managers. The PowerShell module does not any commends to get list of Team Managers.

Find the script which will give all StaffHub Team managers from current tenant.

Function ConnectToStaffHub
{
    #install StaffHub module
    #InstallInstall-Module -Name MicrosoftStaffHub  

    #Capture global administrator credentials
    $cred=Get-Credential

    try{

        #connect to StaffHub
        Connect-StaffHub -Credentials $cred
        MsgLog -Msg "Connected to StaffHub successfully" -Cat "1"
    }
    Catch{
    
        MsgLog -Msg "StaffHub connection failed"  -Cat "3"
        MsgLog -Msg $_.Exception.Message -Cat "3"
    }
}

function MsgLog($Msg,$Cat)
{
    # set the new color based on category
    if($Cat -eq "1"){
        $foreColor="Green"
        $Msg= "Success : " + $Msg
    }

    if($Cat -eq "2")
    {
        $foreColor="Yellow"
         $Msg= "Warning : " + $Msg
    }
    if($Cat -eq "3"){
        $foreColor="Red"
         $Msg= "Error : " + $Msg
    }
   
    # output
    Write-Host $msg -ForegroundColor $foreColor

}

Function GetStaffHubManagers($csvPath)
{
try{
    #Get all staffhub teams for tenant
    $teamsColl=Get-StaffHubTeamsForTenant   
    $hubColl = New-Object System.Collections.ArrayList

    for($a=0; $a -lt $teamsColl.Id.Count; $a++){
        
        $members=Get-StaffHubMember -TeamId $teamsColl.Id[$a] `
        | where IsManager -EQ "True" `
        | select Email, State, DisplayName
        
        $temp = New-Object System.Object
        $temp | Add-Member -MemberType NoteProperty -Name "TeamName" -Value $teamsColl.Name[$a]
        $emails=""
        $DispNames=""

        foreach($mem in $members){
            $emails =$emails+$mem.Email+";"
            $DispNames =$DispNames+$mem.DisplayName+";"
        }        
        
        $temp | Add-Member -MemberType NoteProperty -Name "Email" -Value $emails
        $temp | Add-Member -MemberType NoteProperty -Name "DisplayName" -Value $DispNames

        $hubColl.Add($temp) | Out-Null
    }
    $hubColl | Export-Csv -Path $csvPath

    MsgLog -Msg "StaffHub information exported" -Cat "1"

    }
    catch{
        MsgLog -Msg "Error : Extract failed" -Cat "3"
        MsgLog -Msg $_.Exception.Message -Cat "3"
    }
} 

ConnectToStaffHub
GetStaffHubManagers -csvPath "C:\KMSlab\StaffHub\Export-Csv new.csv" 

Get it from GitHub https://github.com/kmsrajan/O365/tree/master/StaffHub

Enable IRM in OneDrive For Business

Information Rights Management (IRM) can be used for restricting permission to content in documents, workbooks, and presentations with Office. IRM lets people set access permissions to help prevent sensitive information from being printed, forwarded, or copied by unauthorized people.

Read more about  Information Rights Management in Office 365

IRM can be used in SharePoint Online and OneDrive For Business contents. SharePoint Administrator or Global Administrator has to enable IRM at tenant level, so that Office 365 tenant users can use this service on their contents.

How to Enable IRM in OneDrive For Business?

Make sure IRM enabled at tenant level. If not enabled then follow this article

• Login to Office 365 Portal
• Open OneDrive For Business

• Change the modern mode to classical mode

• Click on Settings
• Search "Site Contents"
• Click on Site Contents

• Hover over mouse on Document and click on ellipses icon (⋮) and click on Settings

• Click on "Information Rights Management" link under "Permission management" Section

• Enable & configure IRM feature for OneDrive For Business

• Click on OK button to save the settings

Enjoy protecting your information in Office 365.

O365: Create Planner task from Teams Message

There are many new feature keep coming in Office 365 but there are room for more improvements. Now a days Microsoft and their customers promoting MS Teams for easy collaboration.

MS Teams promoted as easy collaboration tool. Yes, with certain extend. We stopped sending email to team member instead sending Teams message.

How to do any follow up when lot of messages floating in any channel

How to mange tasks from multiple teams and channels

If project team wish to create a new Planner task from MS Teams then there is no feature available in MS Teams. It is be disappointing and question comes on "Is it easy collaboration tool?"

How to create new Planer task from MS Teams message using MS Flow?

• Create a new MS Flow from empty template
• Set MS Flow trigger as "When I am mentioned in a Channel message"

• Initialize a variable
• Check if Teams message contains subject. If Yes, then set Subject as title else set Teams messaged by as title.

• Create a new Planner task using planner connector and configure remaining parameters

• Use Conversion connector to convert the message body to plain text from HTML content type.

• Update the Planner task description

• Save the change, Enjoy doing follow up on Teams message.

Verification

Run the flow

Create a demo task and tagged to an team member

Find a new task created and assign to a team member

Setup free Office 365 subscription

Microsoft offers a developer 1 year free Office 365 subscription for 25 user licenses. Go ahead, subscribe yourself  and enjoy with Office 365

https://docs.microsoft.com/en-us/office/developer-program/office-365-developer-program-get-started